Personal Assistant to the Director of the Institute (f/m/x)
Full time39 h/week
Neuherberg near Munich
Home Office Options
We are Helmholtz Munich. In a rapidly changing world we discover breakthrough solutions for better health.
Our research is focused within the areas of metabolic health/diabetes, environmental health, molecular targets and therapies, cell programming and repair, bioengineering, and computational health. Through this research, we build the foundations for medical innovation. Together with our partners, we seek to accelerate the transfer of our research, so that laboratory ideas can reach society and improve people’s quality of life at the fastest rate possible.
Join us and use your talents and passion as we work together to drive forward scientific progress.
The Institute of Translational Genomics (ITG) at Helmholtz Munich focusses on translating insights from genomics and multi-omics in order to empower personalized medicine. The ITG Operations Team is the institute’s interface with administration, and with internal and external stakeholders.
The Operations Team is looking for a motivated Personal Assistant (f/m/x) to the Director of the Institute.
"We believe that excellent research requires a range of different perspectives. Diverse teams reach better solutions and are more innovative in their research topics.
Establishing our Diversity Management Strategy demonstrates our commitment to ensuring an appreciative company culture based on mutual respect. We are also implementing diversity-sensitive processes throughout our whole organization."
Your tasks
- Managing complex diaries, e-mails and meeting requests, arranging conference calls
- Liaison, co-ordination and communication with internal and external stakeholders, acting as first point of contact for internal and external partners
- Coordination of travel arrangements, organization of business trips, including processing of expense claims and reimbursements
- Providing general administrative services for the team as required
- Maintenance of an up-to-date web presence of the Institute, its activities, partnerships and scientific outputs
Your profile
- Experience in scientific administration, service-orientated and experience in working at a high professional standard
- Ability to work in a fast-paced environment, be adaptable and proactive
- Excellent communication skills and proficient knowledge of English and German
- Solid know-how of Microsoft Office (PowerPoint, Word, Excel, Outlook)
- Excellent organizational skills, structured, rigorous, and reliable, strong interpersonal skills
Benefits
- Work-Life-Balance: Flexible working hours and flexi-time models
- Personal Development: Continuous education and training
- Recreation: 30 days annual leave, flexi days, plus public holidays
- Family Support: child care, holiday care, care for the elderly
- Health Promotion: Sports, company doctor, mental health initiatives
- Retirement Provision: Company pension plan
Since 2005, we hold the TOTAL E-QUALITY award for exemplary action in the sense of an equal-opportunity organizational culture.
Helmholtz Munich is actively committed to diversity and inclusion in practice and is sustainably committed to equality.
The Diversity Charter has set itself the goal of promoting diversity in the world of work. By signing the charter, we commit ourselves to create an appreciative working environment for all employees.
If you fulfil all the requirements, you may be eligible for a salary grade of up to E 9. Social benefits are based on the Collective Wage Agreement for Public-Sector Employees (TVöD). The position has an (initial) fixed term of 2 years but may be extended under certain circumstances.
We are committed to promoting a culture of diversity and welcome applications from talented people regardless of gender, cultural background, nationality, ethnicity, sexual identity, physical abilities, religion or age. Qualified applicants with physical disabilities will be given preference.
If you have obtained a university degree abroad, we will require further documents from you regarding the comparability of your degree. Please request the Statement of Comparability for Foreign Higher Education Qualifications as early as possible.
Interested in applying?
- CV
- Cover letter
- Degrees/Diplomas/Certificates
- References from recent employers
