Our mission as research center: Discover personalized medical solutions for environmentally triggered diseases to promote a healthier society in a rapidly changing world.

At our institute you will find a scientifically stimulating international environment. Together with renowned scientists and supported by an excellent infrastructure you will have the opportunity to make an important contribution for a healthier society.

Scientists at Institute of Biological and Medical Imaging (IBMI) at Helmholtz Munich develop next-generation imaging and sensing methods to measure previously inaccessible properties of living systems, hence, catalyzing breakthroughs in biology, medicine, and the environment. IBMI comprises 11 inter-disciplinary laboratories and scientists from more than 25 countries.

We now seek a highly qualified and motivated office assistant to the institute directorate (f/m/x). As part of IBMI's administrative team, you will help ensure the smooth and effective operation of our institute.

Office assistant to the institute directorate (f/m/x) 101792

Image Full time
Image Neuherberg near Munich
Image Professionals

Your responsibilities

  • Support of the institute directorate, staff, guests, and students in administrative matters (e.g., in the area of travel & expenses as well as meeting and conference needs)
  • Office organization and office management (manage phone calls and correspondence, support ordering and book keeping, meeting and greeting visitors to the office, first point of contact for our employees)
  • Administrative assistance in HR matters and onboarding of new starters
  • Coordination of institute processes with central administrations of Helmholtz Munich and the Technical University of Munich
  • Handling of international shipments, including export control and customs

Your qualifications

  • Vocational training in business administration (or similar qualification)
  • Good MS Office and computer skills; experience with SAP is considered a plus
  • Experience in human resource management (particularly in public service)
  • Business fluent in English and German
  • Excellent organizational skills and the ability to handle sensitive information confidentially
  • Proactive style with a friendly ‘can do’ attitude and the ability to work independently and as a team player

What we offer you

work-life balance
flexible working hours & working-time models
continuous education and training
30 days annual leave
on-site health management service
Image home office options
Image on-site nursery & holiday care
Image elder care
Image company pension scheme
Image discounted public transport ticket

Provided that the prerequisites are fulfilled, a salary level up to E 8 is possible. Social benefits are based on the collective agreement for the federal public service (TVöD). The position is (initially) limited to two years, under certain circumstances an extension can be arranged.

We are looking forward to receiving your comprehensive online application, including your letter of motivation, CV, and your certificates, preferably in English.
To promote diversity, we welcome applications from talented people regardless of gender, cultural background, nationality, ethnicity, sexual identity, physical abilities, religion and age. Qualified applicants with physical disabilities will be given preference.
If you have obtained a university degree abroad, we require further documents from you regarding the recognition of the degree. Please request the recognition as early as possible.

If you have further questions, simply contact Dr. Andreas Hillmair, 089 3187-2846, who will be happy to be of assistance.
Helmholtz Zentrum München
Deutsches Forschungszentrum für Gesundheit und Umwelt (GmbH)
Institute of Biological and Medical Imaging
Ingolstädter Landstraße 1

85764 Oberschleißheim

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