Helmholtz Zentrum München is a research center with the mission to discover personalized medical solutions for the prevention and therapy of environmentally triggered diseases and promote a healthier society in a rapidly changing world.

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Helmholtz Munich launches the Institute of AI for Health – an emerging European hub for applied AI/ML to drive biomedical discovery and build solutions that transform the future of medicine.

In order to strengthen our office team, we are looking for two

Team assistants (f/m/d)  100468

Image Full time
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Image Professionals

Job Description

The overall purpose of this job is to provide high-quality operational assistance to the management and scientific leadership of the Institute of AI for Health, to ensure the efficient handling of daily administrative matters, and to serve as a point of reference. You will be embedded in the vibrant, international and thriving AI for Health community including Helmholtz AI and the Institute of Computational Biology at Helmholtz Munich.

You will

  • act as the first point of contact for staff, external partners and visitors
  • support the hiring process (e. g. interview organisation, communication with applicants, handling of application documents and on-boarding of new hires)
  • support the regular oversight, forecasting and control of budgets and regular reporting
  • execute general secretarial tasks, e. g. dealing efficiently with communications and correspondence; agenda, travel and visitor management as well as ordering
  • use your own initiative to independently prioritise and manage complex tasks and deal confidently with unforeseen and urgent changes
    • work in and nurture our friendly, cooperative environment where everyone’s contribution is valued

      Your qualifications

      • training as a multilingual assistant or completed commercial apprenticeship (kaufmännische Ausbildung) or a similarly qualifying training like a bachelor degree, e.g. in business fields
      • work experience in a similarly demanding role for a minimum of 2 years
      • a service-minded and proactive approach
      • exceptional organisational, prioritisation and time-management skills
      • excellent communication and interpersonal skills
      • a professional and reliable work style experience in budgeting, controlling and reporting
      • very good working knowledge of MS-Office applications
      • excellent spoken and written English and German, in formal documents, letters, emails and other communication

      Additional preferred competences

      • experience in communication with international scientists/guests on all levels of seniority would be a plus
      • experience in a new and fast-growing institution or company would be an advantage

      What we offer you

      continuous education & training
      work life balance
      flexible working hours & time off in lieu
      30 days annual leave
      onsite health management service
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      Image onsite nursery
      Image elder care
      Image company pension scheme
      Image discounted public transport ticket

      Munich, with its numerous lakes and its vicinity to the Alps, is considered to be one of the cities with the best quality of life worldwide. With its first-class universities and world-leading research institutions it offers an intellectually stimulating environment.

      Remuneration and social benefits are based on the collective wage agreement for public-sector employees at federal level (TV EntgO Bund). Both positions are full-time and (initially) limited to two years. We are open to experienced candidates re-entering the job after a break­.

      To promote diversity, we welcome applications from talented people regardless of cultural background, nationality, ethnicity, gender and sexual identity, physical abilities, religion and age. Qualified applicants with physical disabilities will be given preference.

      We are looking forward to receiving your comprehensive online application including a motivational/cover letter.


      If you have further questions, simply contact Meike-Jana Kalb on +49 89 3187-3996, who will be happy to be of assistance.

      Helmholtz Zentrum München
      Deutsches Forschungszentrum für Gesundheit und Umwelt (GmbH)
      Institute of AI for Health
      Ingolstädter Landstraße 1

      85764 Neuherberg near Munich

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