Helmholtz Zentrum München is a research center with the mission to discover personalized medical solutions for the prevention and therapy of environmentally triggered diseases and promote a healthier society in a rapidly changing world.

At our institute you will find a scientifically stimulating international environment. Together with renowned scientists and supported by an excellent infrastructure you will have the opportunity to make an important contribution for a healthier society.

The Institute of Translational Genomics (ITG) at the Helmholtz Zentrum München focusses on translating insights from genomics and multi-omics in order to empower personalized medicine. The ITG Operations Team is the institute’s interface with administration, and with internal and external stakeholders.

We are looking for a highly motivated

Personal Assistant to the Director of the Institute (f/m/x) 100587

Image Full time
Image Neuherberg near Munich
Image Professionals

Your responsibilities

  • Managing complex diaries, e-mails and meeting requests, arranging conference calls
  • Liaison, co-ordination and communication with internal and external stakeholders
  • Acting as first point of contact for internal and external partners
  • Coordination of travel arrangements, organization of business trips
  • Processing of expense claims, reimbursements and honorariums
  • Providing general administrative services for the team as required
  • Maintenance of an up-to-date web presence of the Institute, its activities, partnerships and scientific outputs

Your qualifications

  • Experience in scientific administration
  • Ability to work in a fast-paced environment, be adaptable and proactive
  • Excellent communication skills and proficient knowledge of English and German
  • Solid know-how of Microsoft Office (PowerPoint, Word, Excel, Outlook)
  • Excellent organizational skills, structured, rigorous, and reliable
  • Strong interpersonal skills
  • Service-orientated and experience in working at a high professional standard

What we offer you

continuous education and training
work-life balance
flexible working hours & time off in lieu
30 days annual leave
on-site health management service
Image mobile work
Image on-site nursery
Image elder care
Image company pension scheme
Image discounted public transport ticket

Munich, with its numerous lakes and its vicinity to the Alps, is considered to be one of the cities with the best quality of life worldwide. With its first-class universities and world-leading research institutions it offers an intellectually stimulating environment.

Remuneration and social benefits are based on the collective wage agreement for public-sector employees at federal level (TV EntgO Bund). The position is (initially) limited to 24 months, but under certain circumstances an extension can be arranged.

To promote diversity, we welcome applications from talented people regardless of cultural background, nationality, ethnicity, gender and sexual identity, physical abilities, religion and age. Qualified applicants with physical disabilities will be given preference.
Applicant guidance on the Corona pandemic

If you have further questions, simply contact Dr. Iris Fischer, 089-3187-3822, who will be happy to be of assistance.
Helmholtz Zentrum München
Deutsches Forschungszentrum für Gesundheit und Umwelt (GmbH)
Institute of Translational Genomics
Ingolstädter Landstraße 1

85764 Neuherberg

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