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Our mission as research: Discover personalized medical solutions for environmentally triggered diseases to promote a healthier society in a rapidly changing world.

At our institute you will find a scientifically stimulating international environment. Together with renowned scientists and supported by an excellent infrastructure you will have the opportunity to make an important contribution for a healthier society.

The Institute of Regenerative Biology and Medicine (IRBM) is looking for an experienced responsible institute secretary (f/m/x) to provide personalized secretarial and administrative support for principle investigator Dr. Yuval Rinkevich and the team of the institute. Our lab explores how tissues/organs regenerate following injury and at multiple levels of biological organization and carries basic research and clinical implications.

The role of the institute secretary is to free time from organizing and administrative tasks so that the principle investigator can spend maximum time on strategic tasks. You will ensure that the principle investigator has excellent administrative support, enable him to focus on research and strategic development and high-level management issues. You will be expected to be an excellent organizer and communicator with a proactive and friendly attitude. You will be expected to multitask and be flexible in this dynamic and ever-evolving research and clinical environment and work well under pressure to meet tight deadlines.

Institute Secretary / Assistant (f/m/x) 101773

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Your responsibilities

  • Support the institute leader in every aspect to ensure a smooth running of the IRBM, e.g. responding to (urgent) requests
  • Execute general secretarial tasks, e. g. dealing efficiently with communication and correspondence, travel and visitor management
  • Administration of grants: communication with the grant manager and HR, overview of the finance status of the contracts for the current and following year, preparation of the personnel overview, preparation of reports
  • Maintenance of current contracts: communication with students and HR, documentation
  • Payment of bigger invoices for services, repairs etc.: communication with grant manager and purchase department
  • Payment of new equipment: search for offers, communication with companies, purchase department and institute colleagues

Your qualifications

  • Proven work experience as an assistant/secretary with a training as a multilingual assistant or completed commercial apprenticeship (kaufmännische Ausbildung)
  • Ideally, work experience in the public service
  • Excellent verbal and written communication skills in German and English
  • Good knowledge of office management systems and procedures
  • MS Office and exceptional computer literacy
  • Outstanding organisational and communication skills
  • Ability to multitask and prioritize daily workload as well as to work under tight deadlines
  • Willingness to work in an international team

What we offer you

work-life balance
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flexible working hours & working-time models
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continuous education and training
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30 days annual leave
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Provided that the prerequisites are fulfilled, a salary level up to E 8 is possible. Social benefits are based on the collective agreement for the federal public service (TVöD). The position is (initially) limited to two years, under certain circumstances an extension can be arranged.

To promote diversity, we welcome applications from talented people regardless of gender, cultural background, nationality, ethnicity, sexual identity, physical abilities, religion and age. Qualified applicants with physical disabilities will be given preference.
If you have obtained a university degree abroad, we require further documents from you regarding the recognition of the degree. Please request the recognition as early as possible.

Interested?
Please send your CV, references and certificates in one pdf file via our online application form.
For further questions please contact Fr. Natalja Ring, natalja.ring@helmholtz-muenchen.de
Helmholtz Zentrum München
Deutsches Forschungszentrum für Gesundheit und Umwelt (GmbH)
Institute of Regenerative Biology & Medicine
Office/Labor Großhadern
Max-Lebsche-Platz 31

81377 München

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